Every two years Council provides an opportunity for hirers to register their interest in the concessional hire of Council facilities and public spaces.
Individuals, groups, organisations and businesses that wish to apply to hire a Council facility at a concessional rate must complete the following 2024/25 Concessional Hire WCC Community Facilities application form.
Council's Community Facilities Hire Policy (65 KB) located on Council's website sets out the conditions for hiring community facilities and spaces. Prior to completing this application form you should read and understand Section 6, & 8 of the Community Facility Hire Policy. Appendix B of the policy lists all Council facilities and spaces where concessional rates apply.
Prior to submitting an ROI Concession application, Hirers are also encouraged to;
- access an up-to-date list of venues/spaces and the types of events or activities that are suitable for each from facility staff or from Council’s website.
- discuss their specific facility/space and hire needs with the Facility Manager/ Booking Officers to determine the most appropriate venue
The categorisation of Hirers detailed in the policy allows Council to accommodate a diversity of community needs and interests within Council facilities/spaces, and provides a transparent and accountable mechanism for determining the rate at which Hirers are charged.
There are 4 Hirer Categories:
Category A Commercial – full fee paying
Category B Community Not for Profit organisations/Charities (funded) – 25% discount on hire fees
Category C Not for profit Community organisations/Interest Groups/Charities (limited funding) - 50% discount on hire fees
Category D Full Concession – 100% discount on hire fees
To be eligible to receive a concession under Categories B, C or D, the Hirer must be a ‘Not for Profit’ community group or organisation.
Hirers will be assessed according to:
- the purpose for which the Council facility/space is being hired, and
- the demonstrated capacity of the Hirer to pay
Please ensure your application demonstrates:
- activity/service meets a broader community need, encourages local community participation and increases community access to activities and services, particularly access by disadvantaged and socially isolated groups.
- activity/service embraces Council’s commitment to access and equity, health & wellbeing and lifelong learning.
- local orientation or membership of the Hirer to the Willoughby Local Government Area.
Hirers need to make application for each activity they conduct as they may fall into different Hirer categories subject to the purpose of the hire.
If the Hirer’s financial and operational situation remains unchanged, the approved Registration of Interest will normally be valid for a 2 year period.
N.B. Organisations which are determined by Council to have reasonable access to funds (e.g. substantial funds in Reserve or access to funds through their annual turn over) will not be eligible for a concession.
Applications for different Council facilities/spaces will be assessed independently of each other by the Officer responsible for each facility and forwarded to the delegated officer for approval.
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